Ana Rita Antunes Notary Office, with registered offices at Rua Luís Augusto Albino 11A, 2560-611 Torres Vedras, VAT number (NIF) 516003674, is committed to protecting the privacy and personal data of its website users. This document describes how we collect, use, and protect your information in compliance with the General Data Protection Regulation (GDPR).

 

1. Data Controller

The ARA Notary Office is the entity responsible for the processing of personal data. For any questions regarding data protection, please contact us at: geral@cartorioanaritaantunes.pt.

 

2. Data Collection and Purpose

We collect personal data through contact forms, appointment requests, or document submissions via the website. This data is used for:

• Contact and Appointment Management: To respond to enquiries, provide quotes, or schedule notarial acts.

• Preparation of Notarial Acts: Collecting data required for deeds, powers of attorney, authentications, and other official notarial duties.

• Compliance with Legal Obligations: Processing data for historical archiving and mandatory communications to tax, registry, or judicial authorities.

 

3. Legal Basis and Retention

Data processing is based on:

• Consent: When submitting a contact form.

• Contractual/Pre-contractual Measures: For the preparation of notarial acts at your request.

• Legal Obligation and Public Interest: Given that notarial activity is subject to statutory retention periods (often permanent or spanning several decades).

 

4. Cookie Policy

This website uses cookies to improve the user experience.

• What are cookies? Small text files stored in your browser that help the website function correctly.

• Technical Cookies: Essential for website navigation and security.

• Third-Party Cookies: We may use tools such as Google Analytics for purely statistical purposes (analysing traffic volume) without identifying the individual user.

• Managing Cookies: You can configure your browser to refuse cookies, although this may affect certain online features.

 

5. Data Sharing

The ARA Notary Office does not sell personal data. Data may only be shared with:

• Public Entities: In strict compliance with the law (e.g., Registries, Tax Authorities, the Portuguese Association of Notaries).

• Subprocessors: Technology service providers (website hosting, notarial management software) that guarantee data security and confidentiality.

 

6. Security

We implement technical and organisational security measures (such as SSL/HTTPS protocols and access controls) to ensure your data—often sensitive due to the nature of notarial work—is protected against unauthorised access.

 

7. Your Rights

Under the GDPR, you have the right to:

• Access and Rectification: Consult and correct your data.

• Erasure (Right to be Forgotten): Except for data that the Notary is legally required to keep in notarial archives.

• Restriction and Objection: Request the restriction of processing in certain cases.

• Data Portability: Receive the data you provided in a structured format. To exercise these rights, please contact us at: geral@cartorioanaritaantunes.pt.

 

8. Updates

This policy may be updated periodically. We recommend checking this page regularly to stay informed of any changes.