Serviços | Cartório Notarial Ana Rita Antunes

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Types of deeds and documents required:
Buying and Selling

Identification documents and taxpayer identification numbers of the sellers and buyers.

Property registration certificate

Property registration booklet

Energy certificate

Declaration from the condominium (autonomous unit)

Certificate of infrastructure issued by the City Council (1st property transfer)

IMT/ Stamp

Donation

Identification documents and taxpayer information of donors and donees.

Property registration certificate

Property registration booklet

Energy certificate

Declaration from the condominium (autonomous unit)

Certificate of infrastructure issued by the City Council (1st property transfer)

Qualification of Heirs

Identification documents and taxpayer information of the deceased and the heirs.

Death certificate

Marriage certificate (if the deceased was married at the time of death)

Birth certificates of the children (if the deceased had children)

Will, with death recorded (if the deceased made a will)

Sharing due to death

Identification documents and taxpayer identification numbers of the heirs and spouses.

Qualification of heirs

Property registration certificate

Property registration booklet

Other documents relating to the assets to be divided (car, bank account, etc.)

Division of assets upon divorce

Identification and taxpayer documents of former spouses/spouses

Birth certificates of the former spouses or a certificate from the Court or Registry Office stating the divorce/separation of persons and property has become final and unappealable.

Property registration certificate

Property registration booklet

Other documents relating to the assets to be divided (car, bank account, etc.)

Horizontal property

Identification documents and tax identification numbers of the building owners.

Property registration certificate

Property registration document or IMI Form 1

Municipal certificate proving that the independent units meet the legal requirements or construction and alteration project approved by the City Council - Indication of the building value and the percentage of each unit.
Powers of attorney can be granted using one of these methods:
Handwriting and Signature Recognition

The client drafts the document in the presence of a notary office employee.

Upon completion, the collaborator verifies his handwriting and signature (confirming that the text and initials are authentic).

Authentication Statement

The client presents the already prepared power of attorney (handwritten or typed), and the notary's office employee prepares a statement to validate the document (the client confirms that they are aware of the content of the power of attorney and that it reflects their intention).

The client signs both the declaration and the power of attorney in the presence of the employee.

Qualification of Heirs

The notary prepares the power of attorney according to the client's instructions.

The customer only needs to sign or apply their fingerprint to the document.
Required documents for executing a will:
From the Tester

Citizen Card / Identity Card

Birth or marriage certificate (updated, with annotations if divorced/widowed)

For Witnesses (2 required)

Original identification documents (Citizen Card or passport)

They cannot be heirs, spouses, or close relatives of the beneficiaries.
Please refer to the required documents:
Company formation

Citizen Card / Passport / Tax Identification Number (NIF) of the members

Proof of address for partners and registered office.

Certificate of Admissibility of Firm Name (company name)

Articles of incorporation or bylaws (drafted or template - Company in an Hour)

Proof of deposit of share capital

Accountant identification

Transfer of shares

Full identification (Citizen Card, Tax Identification Number, marital status, property regime) of the assignor, assignee, and spouses.

Permanent certificate of the company + updated articles of association

Updated statement of quota holders.

Consent of the company (written resolution, if required by the articles of association)

Declarations of no debt (Finance + Social Security)

Contract for the transfer of shares (value, payment, guarantees of absence of encumbrances)

Unification of quotas

Full identification (Citizen Card, Tax Identification Number, marital status, property regime) of the partners involved.

Permanent certificate of the company + updated articles of association

Updated statement of quota holders (before and after unification)

Resolution of the partners approving the unification (written minutes)

Proof of receipt/payment of the unified fees.

Commercial registration form by transcription (to change company composition)

Quota division

Full identification (Citizen Card, Tax Identification Number, marital status, property regime) of the partners involved.

Permanent certificate of the company + updated articles of association

Updated statement of shareholders (before and after division)

Resolution of the partners approving the division (written minutes)

Document for partial transfer or amortization of the resulting quotas (min. €1 each)

Business registration form for changing company composition.

Capital changes

Full identification (Citizen Card, Tax Identification Number, marital status, property regime) of the partners.

Permanent certificate of the company + updated articles of association

Resolution of the partners (minutes of the general meeting approving the amendment)

Financial statement approved + list of partners

Statement from the administrative/supervisory bodies

Proof of entry/payment of the new capital (cash or assets)

Liquidation of companies

Identification of partners/liquidators (Citizen Card, Tax Identification Number)

Minutes of the general meeting approving the dissolution and appointment of the liquidator.

Permanent certificate of the company + articles of association

Final settlement report and accounts approved.

Declarations of cessation of activity (Tax and Social Security)

Proof of debt settlement and division of assets
Examples of certificates of fact:

Life and identity certificates

Certificates of sending or receiving messages (WhatsApp, SMS, MSN, Instagram, email, among others)

Job performance certificate

Certificate of contents of a safe

Certificate of contents of a property

Certificate of de facto union

Certificate of use of multiple names

Certificate of non-execution of a deed scheduled for a specific date and time due to a reason attributable to one of the parties.
See other acts:
Notarial Justification
A notarial justification is a deed drawn up by a notary to compensate for the lack of formal documents in land or commercial registries, invoking prolonged possession (adverse possession) or declarations from interested parties.
Certified photocopies

Original document to be certified.

Valid Citizen Card or Identity Card (or passport for foreigners).

The holder's presence is required for the conference.

Signature Acknowledgments

Original document to be authenticated.

Valid Citizen Card, Identity Card or passport.

Proof of residence (if applicable).

Delegation of Powers

Citizen Card/ID/passport of the grantor and attorney.

Permanent certificate of the company (if applicable).

Tax identification number (NIF) and address of both parties.

Minutes of the company's approval (for commercial management).

Translation certificates

Original document in a foreign language.

Full translation into Portuguese (by a qualified translator).

Translator identification (Citizen Card).

Sworn statement of accuracy.

Types of deeds and documents required:

Buying and Selling

Identification documents and taxpayer identification numbers of the sellers and buyers.
Property registration certificate
Property registration booklet
Energy certificate
Declaration from the condominium (autonomous unit)
Certificate of infrastructure issued by the City Council (1st property transfer)
IMT/ Stamp

Donation

Identification documents and taxpayer information of donors and donees.
Property registration certificate
Property registration booklet
Energy certificate
Declaration from the condominium (autonomous unit)
Certificate of infrastructure issued by the City Council (1st property transfer)

Qualification of Heirs

Documentos de identificação e contribuintes do falecido e dos herdeiros
Certidão do assento de óbito
Certidão do assento de casamento (se o falecido for casado à data do óbito)
Certidões dos assentos de nascimento dos filhos (se o falecido tiver filhos)
Testamento, com o óbito averbado (se o falecido tiver feito testamento)

Sharing due to death

Identification documents and taxpayer identification numbers of the heirs and spouses.
Qualification of heirs
Property registration certificate
Property registration booklet
Other documents relating to the assets to be divided (car, bank account, etc.)

Division of assets upon divorce

Identification and taxpayer documents of former spouses/spouses
Birth certificates of the former spouses or a certificate from the Court or Registry Office stating the divorce/separation of persons and property has become final and unappealable.
Property registration certificate
Property registration booklet
Other documents relating to the assets to be divided (car, bank account, etc.)

Horizontal property

Identification documents and tax identification numbers of the building owners.
Property registration certificate
Property registration document or IMI Form 1
Municipal certificate proving that the independent units meet the legal requirements or construction and alteration project approved by the City Council - Indication of the building value and the percentage of each unit.

Powers of attorney can be granted using one of these methods:

Handwriting and Signature Recognition

The client drafts the document in the presence of a notary office employee.
Upon completion, the collaborator verifies his handwriting and signature (confirming that the text and initials are authentic).

Authentication Statement

O cliente apresenta a procuração já elaborada (escrita à mão ou digitada) e a colaboradora do cartório prepara uma declaração para validar o documento (o cliente confirma conhecer o teor da procuração e que ela reflete a sua intenção).
O cliente assina tanto a declaração como a procuração na presença da colaboradora.

Instrument

The notary prepares the power of attorney according to the client's instructions.
The customer only needs to sign or apply their fingerprint to the document.

Sharing due to death

Identification documents and taxpayer identification numbers of the heirs and spouses.
Qualification of heirs
Property registration certificate
Property registration booklet
Other documents relating to the assets to be divided (car, bank account, etc.)

Division of assets upon divorce

Identification and taxpayer documents of former spouses/spouses
Birth certificates of the former spouses or a certificate from the Court or Registry Office stating the divorce/separation of persons and property has become final and unappealable.
Property registration certificate
Property registration booklet
Other documents relating to the assets to be divided (car, bank account, etc.)

Horizontal property

Identification documents and tax identification numbers of the building owners.
Property registration certificate
Property registration document or IMI Form 1
Municipal certificate proving that the independent units meet the legal requirements or construction and alteration project approved by the City Council - Indication of the building value and the percentage of each unit.

Documents needed to formalize wills:

Do Testador

Citizen Card / Identity Card
Birth or marriage certificate (updated, with annotations if divorced/widowed)

For Witnesses (2 required)

Original identification documents (Citizen Card or passport)
They cannot be heirs, spouses, or close relatives of the beneficiaries.

Others

Proof of address
Detailed list of assets (real estate, accounts, vehicles) for precise description.

Please refer to the required documents:

Constituição de sociedades

Citizen Card / Passport / Tax Identification Number (NIF) of the members
Proof of address for partners and registered office.
Certificate of Admissibility of Firm Name (company name)
Articles of incorporation or bylaws (drafted or template - Company in an Hour)
Proof of deposit of share capital
Accountant identification

Transfer of shares

Full identification (Citizen Card, Tax Identification Number, marital status, property regime) of the assignor, assignee, and spouses.
Permanent certificate of the company + updated articles of association
Updated statement of quota holders.
Consent of the company (written resolution, if required by the articles of association)
Declarations of no debt (Finance + Social Security)
Contract for the transfer of shares (value, payment, guarantees of absence of encumbrances)

Unification of quotas

Identificação completa (Cartão de Cidadão, NIF, estado civil, regime de bens) dos sócios envolvidos
Certidão permanente da sociedade + pacto social atualizado
Declaração atualizada dos titulares de quotas (antes e após unificação)
Deliberação dos sócios aprovando a unificação (ata escrita)
Comprovativo de entrada/pagamento das quotas unificadas
Formulário de registo comercial por transcrição (para alterar composição societária)

Quota division

Full identification (Citizen Card, Tax Identification Number, marital status, property regime) of the partners involved.
Permanent certificate of the company + updated articles of association
Updated statement of shareholders (before and after division)
Resolution of the partners approving the division (written minutes)
Document for partial transfer or amortization of the resulting quotas (min. €1 each)
Business registration form for changing company composition.

Capital changes

Full identification (Citizen Card, Tax Identification Number, marital status, property regime) of the partners.
Permanent certificate of the company + updated articles of association
Resolution of the partners (minutes of the general meeting approving the amendment)
Financial statement approved + list of partners
Statement from the administrative/supervisory bodies
Proof of entry/payment of the new capital (cash or assets)

Liquidation of companies

Identification of partners/liquidators (Citizen Card, Tax Identification Number)
Minutes of the general meeting approving the dissolution and appointment of the liquidator.
Permanent certificate of the company + articles of association
Final settlement report and accounts approved.
Declarations of cessation of activity (Tax and Social Security)
Proof of debt settlement and division of assets

Examples of de facto certificates:

Life and identity certificates
Certificates of sending or receiving messages (WhatsApp, SMS, MSN, Instagram, email, among others)
Job performance certificate
Certificate of contents of a safe
Certificate of contents of a property
Certificate of de facto union
Certificate of use of multiple names
Certificate of non-execution of a deed scheduled for a specific date and time due to a reason attributable to one of the parties.

See other notarial acts:

Notarial Justification

A notarial justification is a deed drawn up by a notary to compensate for the lack of formal documents in land or commercial registries, invoking prolonged possession (adverse possession) or declarations from interested parties.